Business Assistant (m/f/d)

We are seeking a highly organized and reliable Business Assistant (m/f/d) to assist the Vice President of Business Operations and the project team in handling daily administrative and business support tasks, including data consolidation, meeting coordination, client communication, import/export documentation, and customs procedures. Support the localization and international logistics processes of semiconductor facility construction projects in Europe.

Key Responsibilities

• Assist in preparing business presentations, tender documents, and quotations
• Track project progress, client leads, and maintain business databases
• Schedule meetings, travel plans, and factory/site visits
• Prepare import/export shipping documents (e.g. invoice, packing list) and coordinate international logistics
• Apply and interpret common trade terms (e.g. INCOTERMS: DDP, EXW, FOB) in procurement and shipping
• Communicate with customs brokers, forwarders, warehouse operators, and internal teams
• Handle additional admin/reporting tasks assigned by supervisors

Qualifications

• Associate degree or above in Business, Administration, International Trade or related
• Familiar with import/export terms (INCOTERMS 2020), customs procedures, and logistics
• Experience preparing commercial invoices, packing lists, and shipping documents is preferred
• Strong Chinese and English communication skills for business use
• Excel, Word, Outlook Proficient in Microsoft Office tools (Excel, Word, Outlook)
• German language skills a plus
• Detail-oriented, proactive, with strong time management and interpersonal skills